Board Management Software automates and improves the efficiency of day-to-day board tasks, such as meeting preparation and follow-ups. It also assists with document creation and analysis of data. It also ensures that governance best practices are integrated into the process. For example, encouraging discussions on security and health issues early on the agenda, or ensuring the approval of meeting minutes at a subsequent meeting. This kind of software usually integrates communication and collaboration tools including video conference platforms, calendar management tools, storage and creation of documents software as well as e-signature features. Some are designed for an array of industries, while some are focused on specific areas.
When deciding on the right board portal for your company it is crucial to consider the security measures it has. Hackers are constantly looking for ways to penetrate the system of your company to steal information, spy on employees or exort. Selecting a board portal that has the highest level security will help to reduce the threat and lower the chance of a breach.
A good solution for managing boards will also have features that facilitate participation and good governance, like a flexible agenda builder that allows attendees to see the relevant documents prior to the meeting to raise questions or concerns during the session. Other tools, such as the task tracker and survey tools can be useful for increasing accountability, in-group transparency, and overall engagement in and out of them.